Need help with this page?

This page allows you to manage your team(s) and walkers.

You can create teams, rename and delete teams, and register walkers, assign them to a team, swap them between teams and delete them again for any of the 4 Endurance events.

This help section covers four topics:

If you have problems, don't hesitate to contact me. After all, your "problem" might in fact be a fault in the design!

The structure of this page

The "My teams" page has 3 sections.

  • Section 1 list the teams that have been registered and gives you links to add more, to rename or delete teams.
  • Section 2 lists all your walkers grouped in their various teams.  If you have walkers who are not yet allocated to a team, then they are listed in a separate group "UNASSIGNED WALKER(s)".
  • Section 3 shows the fees that are due,with details of how to pay and a link to a printer friendly invoice.

Registering your teams

First of all your need to create a team.

  1. In section 1
    1. Click on "add a new team" - the button at the bottom of this section.
    2. You will be presented with a form
      • Enter a name for your team;
      • Say which event this team will be entering (Endurance80, Endurance60, Endurance40 or Endurance10).
    3. You can then click "Save and add walkers",
      • This will take you you to a form described in 2 below.
    4. Or you can click "Save" that takes you back to the "My teams" page, where your team name will now be listed in section 1.

Now you need to add walkers.

  1. When you completed the team form in section 1, if you used the option to "save and add walkers" then:
    1. You will be presented with a form where you will be asked to enter the names, age ranges, membership numbers (for adults), date of birth, and any mobile number that will be used on the day for all your walkers.
    2. This list does not have to be complete - you can come back and alter it any time you like.  See 4 below.
    3. You can now either
      • Click on "save and add another team", which will take you to step 1b above.  Or...
      • Click on "save" which will take you back to this "my teams" page.
  2. On the other hand, if you click "save" when you completed the form in section 1, then you have two options:
    1. The easier will be to click on "edit teams and walkers".  This will take you to a form showing all your teams with the associated walkers.   See item 4b below.
    2. If you have not already entered your walkers as above, then click "Add a new walker".  You will be asked for:
      • the name,
      • the walker's "age range" (the choices are "adult with DBS", "explorer", "young leader" or "scout over 12 years of age"),
      • the date of birth,
      • for adults, please enter the scout membership number,
      • assign them to a team (you will be offered a choice of the names that you created in section 1), or leaving it blank for your decision later.  Note anyone not assigned either to a team when registration closes will not take part on the event.
      • A mobile number (if any) that will be used on the day of the event.  We ask for this since experience shows that this could speed up checkin substantially.

Editing your teams and your walkers

  1. Clicking on the button "Edit teams and walkers" will take you to a form that shows you all your teams with their associated walkers.
    1. Each team shows the following:
      • The name of the team (in the blue band at the top)
      • The event for which this team is registered together with the walker types allowed in this event (in the blue band at the top)
      • The walkers registered for this team with their data
      • If the number of walkers is less than the maximum for team in the event, then there will be enough blank rows to reach that maximum
    2. Adding new walkers
      • Select a blank row and enter the details of the walker
      • Repeat until you have entered all the walkers you want to add.
    3. Reassigning walkers to another team
      • In the row of the walker you want to reassign, there is a drop down menu item under the heading "assigned team".  Use this to assign the walker to another team
      • If you choose "<none>", then your walker will be taken out of the team and the details will be retained.  Once you save, the name will appear in a "team" called "UNASSIGNED WALKER(s)" and an warning message will be posted at the top of the screen.
      • You use the same method to reassign walker from "UNASSIGNED WALKER(s)" to a team.
    4. Removing a walker from a team
      • In the row of the walker you want to remove, there is a drop down menu item under the heading "assigned team". Select "<none>", and your walker will be taken out of the team and the details will be retained.  Once you save, the name will appear in a "team" called "UNASSIGNED WALKER(s)" and an warning message will be posted at the top of the screen.
    5. Permanenly deleting a walker.  There are three ways you can do this:
      • Click on the delete link at the righthand end of the row of the walker you wish to delete
        • NOTE that deleting a walker using this link, will save all other changes that you have made.
      • Just erase the name of the walker in the row
      • Replace that walker's details with the details of another walker
      • DELETION IS PERMANENT:  THERE IS NO "UNDO" FUNCTION.  I recommend that you assign an unwanted walker to "<none>" before deleting (see d above), in case you accidently remove the wrong walker.
  2. SAVE YOUR WORK!!!   Click any "SAVE ALL" button.  They all do the same thing which is to save all changes you have made to any and all of your teams.

You can come back and change at any time up to the closure of registration. 

Rules for registering for walkers in Endurance60, Endurance40 and Endurance10.

Endurance60

There is only one rule:  Explorers only may be registered for this event.

Endurance40

There are three rules that must be followed when registering your scout team:

  1. if you wish to have one or more adults shadowing the scout team (this is your choice), then at least one adult must have a DBS (this is not optional). 
  2. You may not mix explorers in the team with scouts, unless the explorer is already a young leader.
  3. There can be a maximum of two shadows.

Endurance10

There are three rules that must be followed when registering your cub team:

  1. There must be at least 2 leaders, one of whom must be an adult with a DBS.
  2. You may not mix explorers in the team with cubs, unless the explorer is already a young leader.
  3. There can be a maximum of four leaders.

Error messages

When you save this page or return to it later, you may get a number of alerts at the top of the page.  These alerts will remind you that something needs to be done to some of your walker information before you close your registration.  The alerts are:

  • "You have some walkers not yet allocated to a team (marked '- none -')".   If you want these people to take part in the event, must assign them to a team.  If you don't, they will not be included in the event.
  • "<team name> has too few walkers in it".  The minimum team size is 3 for E80 and E60, 4 for E40 and E10. Please juggle your teams around before registration close.
  • "<team name> has too many walkers in it".  The maximum team size is 5 for E80 and E60, 6 for E40 and 12 for E10.  Please juggle your teams around before registration close.
  • "<team name> explorers and scouts may not be mixed in the same team".  The scouts must be in a distinct team.  If any adults accompany them (your choice), then they must have a DBS and be registered as "adult with DBS".  Explorers and scouts may not be mixed in the same team.
  • "<team name> only explorers may take part in Endurance60".   Please rearrange your team to fit this requirement.
  • "<team name> Endurance10 teams must have at least 1 adult leader".  Please correct the problem.
  • "<walker name> adult walker's membership number is missing".   We need adult membership numbers for safeguarding reasons.
  • "<walker name> is missing date of birth".  We need the date of birth for scouts and explorers.

You don't have to correct these problems now, but you must do so before registration close.  In other words, you don't have to do everything in one go.  There is no problem leaving the job half complete with errors showing.  But don't forget to come back and finish off your work before registration closes. 

Fees, payment of fees and printing and invoice

Section 3 of the "My teams" page deals with the fees due, the payment of fees and provides a printerfriendly invoice.

The top part of section 3 shows how many walkers are registered for each event, the fees due per person for that event and the total fees to be paid. 

If a walker is not get registered in a team (that is, listed under the heading "UNASSIGNED WALKER(s)", then they will not be counted as part of the fee calculation nor will then be entered in the event.  Walkers can only be entered for the event when they have been assigned to one of your teams.  Only then do the fees become due.

At the bottom of that top section is a link saying "Click here for an invoice".  This is direct you to a page showing exactly the same information, but without the team details of sections 1 and 2.  This is printable if you need a pdf or paper copy of any invoice.

The second half of section 3 tells you how you may pay the fees due.  Please include the reference number given four times in this section at the bank reference for electronic payments, or on the back of cheques.

Getting more help

If you have problems, don't hesitate to contact me.  After all your problem might be a bug in the design of this page!